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The official page for the national governing body for Obstacle Course Racing in the United States

USA Obstacle Course Racing

Sanctioning Policies and Information


United States Obstacle Course Racing Information for 2018

1.  The USAOCR  downloadable and printable waiver

2.  The following fees apply for sanction applications completed at least 60 days before the event or clinic:

USAOCR Certified Race Directors

  • Adult event - $175
  • Youth event - $25
  • Adult Clinic - $50
  • Youth Clinic - $25  


Non-Certified Race Directors

  • Adult event - $225
  • Youth event - $50
  • Adult Clinic - $75
  • Youth Clinic - $50


Sanction Fee Prices for Non-Certified Race Directors
    

Application submitted for review from:

  • 59-30 days of the adult event start date is $325
  • 59-30 days of the adult clinic start date is $175
  • 59-30 days of the youth clinic start date is $150 
  • 29 days or less of the event start date is $475
  • 29 days or less of the adult clinic start date is $325
  • 29 days or less of the youth clinic start date is $300 


Sanction Fee Prices for Certified Race Directors


Application submitted for review from:

  • 59-30 days of the event start date is $275
  • 59-30 days of the adult clinic start date is $150
  • 59-30 days of the youth clinic start date is $125 
  • 29 days or less of the event start date is $425
  • 29 days or less of the adult clinic start date is $300
  • 29 days or less of the youth clinic start date is $275 

* Sanctioning fees are not negotiable.

USAOCR Certified Coaches can sanction adult clinics for the discounted rate of $50 when applications are submitted outside the 60 day window. Coaches are also subject to fee increases for late sanction submission. Applications started less than 14 days before the start of the event/clinic may be denied sanctioning. Contact eventservices@ocrausa.org for questions and details on sanctioning.

* A completed application means all forms and payment of all fees have been received at the USAOCR office. Course maps (for adult events) and an itinerary (for clinics) must be included with the application or be available on the event website.

3.  Sanction fees may be refundable if the event is cancelled due to the weather, "Acts of God" or other events outside human control.  Sanction fees are non-refundable if the event is cancelled for any other reason.  Additional insured and late fees are also non-refundable.  Please  contact eventservices@usatriathlon.org if you need to cancel an event. 

4.  Youth 17 and under are required to purchase a youth annual or an adult one-day membership. The cost of an annual youth membership is $10 per year. Youth one-day memberships are not available. All membership money, forms and event waivers for youth membership purchases must be submitted to USAOCR after the event for processing. For more information on the Youth Annual Membership, please visit the USAOCR membership section of the USOCR web site.

Membership fees

  • Adult (turning age 18 and up): annual membership  = $40
  • Adult (turning age 18 and up): one-day fee = $15
  • Youth (age 17 and under): annual membership = $10


5.  Result requirements (adult events only) will be strictly adhered to and all files not formatted correctly or missing information will require correction by the Race Director.  Results requirements forms are available under the Documents tab in your USAOCR account on the USAOCR website.  Each race within an event must have a separate sheet for results. If you have questions about requirements, please email rankings@usaocr.org.

6. Race Directors will be charged the UPS shipping fee for more membership application forms and event waivers if they are requested the week of the event or after the sanction package has been sent from USAOCR.

7. Applications in “Draft” status must be completed and paid for within 14 days of the event. Payments received at the USAOCR office with 14 days of an event may be declined.

8. All post-race materials must be postmarked within 15 business days of the event date. Any materials that do not meet this deadline will be subject to a $200 fine for the first offense and $500 for the second.

Requirements for adult events

  • Event Accounting form
  • Membership fees collected
  • Signed annual membership forms/waivers 
  • Incident reports
  • Electronic results
  • Officials’ evaluation if applicable
  • Safety report


Requirements for youth events and clinics

  • Event Accounting form
  • Collected membership money
  • Signed annual membership forms/waivers
  • Incident reports
  • Safety reports


Tips for post-race submissions


  • Request a prepaid UPS mailing label to send your materials back to USAOCR if not emailed or filed electronically. Be sure to record the tracking number in case the package is lost in transit.    
  • Make sure all of the materials are included. i.e. event accounting form, incident report form, signed event waivers and completed membership forms, collected membership money, electronic results (adult races only), and officials’ evaluation (if applicable).  If emailing the forms, please email to our accounting department at accounting@usatriathlon.org.
  • Ensure all USAOCR funds are sent directly to USAOCR. No-shows for events who have purchased one-day memberships must still be documented on the post event accounting form.
  • When submitting materials for multiple events, file separate paperwork for each event on an event accounting (one from per event.)  Enter the event name and number as it is listed on the sanction application. Each event must be submitted its own packet.  
  • Email eventservices@usaocr.org if all the participants in your sanctioned clinic were annual members so we can reconcile the bookkeeping for the event.   If the UPS mailing label has been lost, please send the materials via a trackable method to: 


USA Obstacle Course Racing      
Attn: Finance Department
One Olympic Plaza 
Colorado Springs, CO 80909

finance@ocrausa.org     

E-mail electronic results to rankings@usaocr.org. Please check the name on your result file matches the event name on the sanctioning application. Incomplete files will be returned for correction.    

9. The age group of a participant will be determined by their age on Dec. 31 of the event year, not by age on race day.  For example: If you turn 35 in August of 2017, you will race and be ranked in the 35-39 age group for the entire 2017 season. The age up rule applies to youth events as well.

10. If you have previously submitted a sanctioning application for an event, you can duplicate this for future events. Enter the new event date and any other changes you want to make for the new event.  Review each section for updates, required information and make payment.  If you are having trouble with the application please email eventservices@usaocr.org.

11. Please make sure that all your event materials have the most recent USAOCR Sanctioned Event logo.  If you need an updated logo, please email eventservices@usaocr.org.